Getting started
Business-Gym gives your company AI department heads — one per area, each reading the work that arrives in its lane and drafting the replies, tasks and summaries that work needs. One thing to know before anything else: every head is propose-only today. It drafts and organises; nothing executes on its own. You are the execution step.
What can it actually do today?
Section titled “What can it actually do today?”Autonomy is at a supervised level — the heads read, classify, and propose. There is no auto-execute setting, for any head, at any confidence. If nobody approves a proposal, nothing happens.
That is deliberate for now, and it is also the honest limit: Business-Gym today saves you the drafting and the sorting, not the deciding.
How do I set it up the first time?
Section titled “How do I set it up the first time?”Four steps, in this order. The whole path is connect a knowledge source, connect a mailbox, wait for the first wake, then work what arrives.
1. Connect a knowledge source
Section titled “1. Connect a knowledge source”Two work today: a SharePoint site through Microsoft Graph, and direct file upload. Give the heads the documents they would need to answer well — your policies, price lists, standard replies, contracts.
2. Connect a mailbox
Section titled “2. Connect a mailbox”Business-Gym ingests Microsoft 365 shared mailboxes through Microsoft Graph. Each mailbox has an owner head — either the general Email-Triage head or a specialist head for that area. Start with one real mailbox, not a test one; the proposals are only as useful as the traffic.
3. Wait for the first wake
Section titled “3. Wait for the first wake”Nothing runs continuously. The heads wake when mail arrives, when a schedule fires, or when you ask. Incoming mail on a connected mailbox is enough to start.
4. Work the approval queue
Section titled “4. Work the approval queue”Each item arrives as a proposal you can read on its own: what came in, what is proposed, and why. Read it, edit it if it is close but not right, then approve or dismiss. Approval is the only path from a draft to a done thing.
What can I connect right now?
Section titled “What can I connect right now?”| Source | Status |
|---|---|
| SharePoint (via Microsoft Graph) | Live |
| File upload | Live |
| Microsoft 365 shared mailboxes (via Microsoft Graph) | Live |
| Confluence | Coming soon — not available yet |
Two things people ask for that are not built yet: bulk source ingestion (pointing Business-Gym at everything at once and letting it crawl) and Company Profile distillation (condensing your sources into a single company brief the heads share). For now you connect sources deliberately, one at a time.
When does the team actually run?
Section titled “When does the team actually run?”Your team is not running in a loop waiting for something to do. There are exactly three wake reasons, and outside them it is asleep at close to no cost:
- An external signal arrives — new mail in a connected mailbox, for example.
- A scheduled time fires.
- You ask.
Outside those three, the team is asleep at near-zero cost. There is no idle polling to pay for, and a quiet week is a cheap week.
What does the first mailbox look like in practice?
Section titled “What does the first mailbox look like in practice?”Shared-mailbox ingestion is the most-used path and runs at real volume — 11 or more mailboxes today, each with its own owner head. That matters for how you set yours up: a mailbox is the unit. Route invoices to a mailbox and the finance-side head owns it; route general enquiries to another and the Email-Triage head takes it.
If you are not sure which head should own a mailbox, start with Email-Triage and move it to a specialist once you have seen a week of real traffic.
How does billing work?
Section titled “How does billing work?”Billing runs on Stripe. Until plans can be chosen in the app, a subscription is arranged with you directly through your commercial contact. Once they can, an owner or admin of the workspace subscribes through Stripe checkout under Settings > Billing, and everything after that — payment method, invoices, cancellation — lives in the Stripe customer portal.
What should the first week look like?
Section titled “What should the first week look like?”- Inbound work on the connected mailbox is triaged and labelled, not piling up unread.
- Routine replies show up as ready-to-approve drafts instead of blank pages.
- You spend your time deciding and correcting, not typing from scratch.
- Your dismissals are as informative as your approvals — a proposal you kill is a signal.
What it will not look like: an inbox that empties itself. That is not what this is yet.
Video script
Section titled “Video script”Setting up Business-Gym is four steps, and the order matters more than the speed.
Connect a knowledge source first, so the heads answer from your policies and your price list rather than from nothing.
Then connect one real shared mailbox, and give it the head that owns that area.
Nothing runs in a loop. The team wakes when mail arrives, when a schedule fires, or when you ask — and sleeps the rest of the time.
Then you work the queue. Every item shows what came in, what is proposed, and why.
Approving is the only path from a draft to a done thing — so nothing leaves while you are away.
Next: read the inbound → approve → execute loop to understand what happens around each proposal, meet the department heads, or check what you can connect. The FAQ and glossary cover the rest.